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For recruitment, staffing and consulting firms
Run your business in one or two taps.
NewSee Pulse: how directors start their day in HAYLOHAYLO is the CRM, ATS and back office in one. Approve a placement and the fee, KPIs, leaderboard and commission all follow by themselves. Your GP, billings and commission are live, without opening a spreadsheet.
Or try it for 3 days: no card, no contract, no catch.
We studied every major recruitment CRM and fixed what slows teams down. The result: every common job in one or two taps.
- Run daily by real firmsLive with staffing and consulting firms in the UK and UAE, their numbers checked against their own books.
- One or two tapsEvery common job, counted on every screen. Anything is reachable from anywhere.
- 2FA for every userTwo-factor sign-in is required for everyone and enforced in the database.
- One system, not fiveATS, sales pipeline, contractors, commission and KPIs, with Outlook built in.
The problem
Most recruitment firms run on an ATS, three spreadsheets and Outlook.
Numbers get typed twice. Commission gets argued about. The director waits for month end to see GP. HAYLO puts the whole business in one place, and fills every number from the real work.
Before
- An ATSCluttered, slow, and needs training
- A GP spreadsheetContractors, rates and margins, updated by hand
- A commission spreadsheetRebates and clawbacks worked out at month end
- A targets spreadsheetKPIs typed in on Friday afternoon
- Outlook, on its ownMeetings and emails that never reach the CRM
With HAYLO
- One login for the ATS, sales pipeline, contractors, projects and finance.
- Weekly GP live, with who is joining, on hold and finishing.
- Commission worked out, including rebates and anything to recover.
- KPIs that count themselves from calls, emails, meetings and CVs.
- Your real Outlook, with meetings landing on the right record.
Interactive. Try it now
Don't take our word for it. Tap it.
These are live. Tap through each one and watch the counter: every common job in HAYLO takes one or two taps.
0of 2 taps
Move a candidate
Move to interview and book it in Outlook.
Approve a deal form
The second approver signs it off.
See who owes what
Straight from Xero, by due date.
Remind me to check in
It comes back as a card on the day.
Confirm a meeting
Booked in Outlook on your phone. One tap to count it.
Ping a colleague, from any screen
Press @ on any screen. Looking at a candidate? The ping links to them, so your colleague opens them in one tap.
Product
Everything your business runs on, in one place.
Perm, contract and consulting. Enter something once and everything else follows: the deal form fills from the opportunity, the project fills from the deal form, and the KPIs fill from the work.
ATS and jobs
Every candidate on every job, on one board.
From Shortlisted to Placed. Move someone to an interview and HAYLO offers to book it in Outlook with the candidate and hiring manager invited.
Contractors out
Weekly GP, live.
Everyone out on contract, with who is joining, on hold and finishing. Extend a contract and see the margin before and after as you type.
Commission
Worked out for you, to the pound.
Every line says what it is waiting on. Rebates, credit notes and anything to recover work themselves out. Nobody asks finance where their money is.
KPIs and leaderboards
KPIs nobody has to type in.
Calls, emails, meetings, CVs and stage moves count themselves. Tap any ring to see every item behind the number. Put the leaderboard on the office TV and watch deals land.
Search
Find anyone by anything.
Search reads CVs, notes, calls and LinkedIn history, and says why each person matched.
Outlook mail and calendar
Keep working in Outlook.
Your real mail and calendar inside HAYLO. A meeting booked on your phone lands on the right record and counts once it has happened.
LinkedIn extension
LinkedIn to HAYLO in one tap.
A Chrome side panel says whether the person is already in HAYLO, and adds them with their whole work history.
Xero
Who owes what, from Xero.
Cash in, cash out and twelve months of real profit, checked against Xero every night. Read only: HAYLO never changes anything in Xero, and Xero data never reaches the AI.
Projects, SOWs and approvals
Sold on a SOW, delivered on time.
A project won in Sales arrives with its client, value, dates and owner already in. Milestones go for approval when the client accepts, then on to finance to bill.
Also in HAYLO:
Team chat and pings
Compliance checks
Market maps
Mailchimp sync
Daily brief at 08:00
Weekly Wrapped
Reports in CSV and PDF
GDPR export and erase
Imports with undo
What's new tours
Names and figures on this page are examples.
Pulse · for owners and directors
Your whole business, before your first coffee.
Pulse opens every morning with yesterday as a 30-second story, then the live picture: sales, placements, projects and cash, compared with last week. On Friday, everyone gets their week, wrapped.
- The business before your coffee
A daily brief at 08:00: wins and placements first, then what is worth raising today.
- Every figure compared, in words
"Up £1,250 from £17,390 last week", never a bare percentage. Every number is a count or a sum you could check by hand.
- Nobody approves their own pay
Every deal form needs two approvals from two different people, never the sender.
- Money stays private
Only finance and admins see fees and margins. Everyone else sees •••, enforced in the database.
Switching
Switching is the easy part.
We do the heavy lifting with you. Bring what you have, from your current system or your spreadsheets, and check every row before anything is saved.
Send us what you have
Exports from your current system, plus the spreadsheets you run GP, billings, commission and targets on.
Preview every row
Candidates, contacts, companies and your master workbook, with a preview before anything is saved. Undo a whole import if you need to.
Match the numbers
Billings and GP are checked against your own sheet before you go live. Import the same workbook twice and nothing is added twice.
Your team signs in
Two-factor sign-in on day one, and a short tour for each role so people learn their part by using it.
Security
Safe by default. Every claim here, we can show you.
The rules that matter sit in the database itself, so no screen, export or mis-click can get round them.
2FA for every user
Two-factor sign-in is required for everyone and enforced in the database. A stolen password alone reaches no data.
Roles enforced in the database
Only finance and admins see fees, rates and margins. Everyone else sees •••, whatever the screen.
Your data, walled off
Each firm's data is kept apart from every other firm's. One client can never see another.
Audit history
Changes are recorded with who made them and when. Anything deleted comes back exactly as it was for 30 days.
Xero, read only
HAYLO asks Xero only for permission to read. It never changes anything there, and Xero data never reaches the AI.
UK GDPR tools built in
Export everything held on a person, set how long to keep them, or erase them, with a log of every request.
Deactivate someone and they are signed out everywhere. Email bodies from Outlook are never stored.
What you get
Five tools out. One login in.
Most firms pay for an ATS, a pile of spreadsheets, a reporting tool and a chat app, and still can't see their GP. HAYLO replaces the lot, for every person on your team, with every feature switched on.
Every feature included. Only the parts you use on screen. Roles decide what each person sees, so a recruiter's HAYLO is their pipeline, not your finance.
What HAYLO replaces
Your ATS and CRMCandidates, jobs, clients and the sales pipelineThe GP spreadsheetContractors, rates and weekly margin, liveThe commission spreadsheetWorked out to the pound, rebates and recovery includedThe KPI and targets sheetCounted from real calls, emails, meetings and CVsA reporting toolPulse, Analytics and the TV leaderboardChasing people on chatPings and team chat, attached to the record
One price per user includes
- Every module, for every role, with nothing to unlock. HAYLO AI is coming as an optional extra
- Outlook mail and calendar, the LinkedIn extension and Xero
- Pulse and the 8am brief for directors, and Your week for everyone
- Any base currency, and seven to view the business in
- Your data moved across for you, checked against your sheets
- 2FA, roles and audit history built in, not sold as extras
- New features every release, with a What's new tour
One extra placement a year can pay for the whole team.
See your own numbers in HAYLO and get your price on a 30-minute demo. No hard sell.
FAQ
Questions directors ask first.
Can you move our data from our current system?
Yes. HAYLO imports candidates, contacts and companies from CSV or Excel exports, and your master workbook for billings, contractors and targets. You preview every row before anything is saved, and you can undo a whole import. We do it with you, and check the numbers against your sheet before you go live.
How easy is it to switch?
Your team keeps working while we move your data. We check every figure against your own sheets, and you switch the day the numbers match. Nothing is lost, and every import can be undone.
Does it work with Outlook, LinkedIn and Xero?
Yes. Your real Outlook mail and calendar sit inside HAYLO. The Chrome extension adds people from LinkedIn in one tap. Xero connects read only, for invoices, cash and who owes what.
Will my team need training?
Very little. Every common job takes one or two taps, each role gets a short tour on first sign-in, and every release comes with a What's new tour.
How much does it cost?
One simple price per user, with every feature included. You get your exact price on the demo, once we know your team. See what you get.
See your firm run in one or two taps.
A 30-minute demo, shaped around your firm. We run a sample deal like yours, from first call to commission. No hard sell.